AP Accounting Coordinator

Accounting Coordinator

ISS offers full time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $22 per hour - $24 per hour. Final compensation will be determined based on experience and skills, and may vary from the range listed above.

Key Purpose

At ISS Guckenheimer, we rely on financial systems to drive our business forward. The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounting Coordinator will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

 Success Criteria

• Analytical skills: You will need to be able to look at numbers and analyze them to find areas where costs can be saved
• Computer skills: Being proficient in computers is essential, as most of the duties of an accounts payable specialist are performed using computer software
• Attention to detail: You will be required to analyze reports and be able to pay attention to minor accounting details, data, and expenses
• Communication skills: Since you will be working with suppliers directly, you must have good listening and communication skills

Objectives of this role

• Strengthen and grow relationships with vendors and suppliers through timely payments
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting
• Comply with national and local financial regulations

Key Accountabilities

• Responsible for processing invoices through our 3rd party invoicing system
• Obtain and research vendor statements, providing payment information or requesting invoices as needed
• Communicate requirements to vendors operating outside of the AP Standard invoice submission rules
• Assign AP Inquiries tickets through the HappyFox system to the appropriate individual
• Respond timely to AP inquiries, from both inside and outside of the organization via HappyFox ticketing system and/or email
• Work collaboratively with various departments to provide invoice and payment details
• Special projects as assigned

Required skills and qualifications

• High school diploma or equivalent
• Intermediate- Advanced Microsoft Excel skills
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management skills and detail orientation
• Ability to maintain confidentiality of company and partner information

Preferred skills and qualifications

• Associate degree or equivalent
• Strong mathematical skills
• Experience in accounts payable (or accounts receivable)
• Experience with accounting software and online platforms

Physical Demands & Work Environment

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at a time as needed

HSEQ Compliance: All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.  

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.