Event Coordinator

Event Coordinator

Hourly Wage

ISS offers full-time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The hourly pay range for this position is $26 per hour - $29 per hour per hour.

Key Purpose:

The Event Coordinator builds a dynamic catering team, develops, and ensures completion of the strategic business plan for the account, and oversees all aspects of profitability and service within the conference department. The planner oversees all aspects of the space to include, booking the events, planning the events with the clients and have completed oversight of the execution of events. 

Success Criteria

•  Well organized with outstanding coordination and multitasking ability
• Is able to communicate up, down and across the organization to ensure success
• Knowledge of principles and processes for providing customer service; up to, and including, customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Intermediate skill level using Google applications (Gmail, docs, sheets, slides, hangouts, etc.) and Microsoft Office Suite
• Meeting room software with booking and administrative rights on updating menus
• Meeting room space management
• Strong knowledge of AV set up and oversight
• Working with local partners on events, IE, local farmers, restaurants 
• Excellent verbal and written communication skills
• Reliable, responsible, dependable, and capable of fulfilling obligations and has a deep desire to anticipate, engage and satisfy customer needs Uses a systematic approach to problem-solving
• Always promotes positive guest and co-worker relationships
• Can calmly and effectively adapt to constructive feedback in high-stress environments

Key Areas of Collaboration and Influence

•  Collaborates throughout the client organization with individuals who play a role in the success of the catering department
• Coordinate activities with other internal departments. Participates in/leads management team meetings.
• Interfaces with vendors and key service users within client organizations.
• Coordinates with clients regarding inquiries for hosting high end or large/ custom events.

Ideal Candidate Experience

• Must have a Bachelor's degree or the equivalent of 3+ years of work experience in a similar role
• Experience in financial analysis, planning, budgeting, and marketing
• Experience managing other managers including culinary leaders
• ServSafe Manager certification
• Demonstrates experience using basic computer software, previous knowledge of CaterTrax or a similar catering software and Google Suite a plus
• Demonstrates strong interpersonal skills
• Can effectively communicate and relate to all levels within and outside the organization
• Creates and builds positive and productive relationships
•  Previous P&L accountability or contract-managed service experience is desirable
•  Hotel multi-unit catering experience preferred

Key Accountabilities

• Sets standards and accountability measures around sanitation for the operation while working with other unit leaders to immediately correct deficiencies
• Lead the conference and event department to follow all workplace and food safety rules to actively prevent accidents
• Ensure the team complies with all ServSafe and HACCP programs and principles
• Responsible for all team members and functions including the smooth execution of the Conference and events Standard Operating Procedures
• Build a dynamic conference and events team and ensure new team members are on-boarded and trained for success
•  Develop team members into high performing individuals by providing constructive feedback and the opportunity to engage in a personal development plan
• Deliver consistent quality in planning and execution of VIP and complex events
• Develop and execute strategies to achieve catering revenue forecasts
• Develops and manages all aspects of the catering budgets; reviews financial reports and takes corrective actions as appropriate to ensure budget goals are met
• Ensure accurate reporting of all catering related revenue, expenses, and receivables
• Builds professional relationships with key site service users to instill confidence and build organizational trust
• Leads in the coordination, execution, and measurement of client specific initiatives
• Create measurable success targets for the team along with a path to achieve them 

Physical Demand & Work Environment

• Work up to 8-10 hours a day on your feet, excluding breaks
• Must be able to lift a minimum of 25lbs
• Come to work properly dressed according to the dress code
• Employee must be able to work under pressure and time deadlines during peak periods

 Other

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

As a global organization ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and positively influence the market wherever we operate.